Privacy Policy

1. Information We Collect

We may collect the following information when you use the CPM Awards Platform:

• Personal Information — full name, email address, telephone/mobile number, job title/designation, organization name, postal address, and user account credentials (where applicable)
• Award Application Information — award category details, supporting documents and evidence, reports, presentations, images, videos and other materials submitted as part of an application, and information relating to nominees, organizations, teams, or projects included in submissions
• Technical Information — IP address, browser type and version, device information, operating system, date and time of access, and pages visited and platform usage information

2. Purpose of Data Collection

The information collected is used for the following purposes:

• Processing and managing award applications
• Communicating with applicants regarding submissions
• Conducting eligibility verification and assessment processes
• Facilitating evaluation by authorized judging panels
• Improving platform functionality and user experience
• Maintaining records of award programmes
• Complying with legal, regulatory, and administrative requirements
• Ensuring platform security and preventing unauthorized activities

3. Award Evaluation and Confidentiality

Application materials submitted through the CPM Awards Platform may be shared with authorized members of the evaluation and judging panels solely for the purpose of assessment and award selection. All judges, evaluators, staff members, and authorized personnel involved in the evaluation process are required to maintain strict confidentiality regarding applicant information and submitted materials. CPM Sri Lanka will take reasonable measures to ensure that all submissions are handled securely and confidentially throughout the evaluation process.

4. Information Security

CPM Sri Lanka implements appropriate administrative, technical, and organizational safeguards to protect personal information against unauthorized access, alteration, disclosure, misuse, loss, or destruction. While we strive to protect your information using industry-standard security measures, no method of electronic transmission or storage can be guaranteed to be completely secure. Users submit information at their own risk.

5. Data Retention

CPM Sri Lanka retains personal information and application records for as long as reasonably necessary to:

• Administer award programmes
• Maintain historical records and archives
• Resolve disputes and inquiries
• Meet legal, regulatory, auditing, and reporting obligations

6. Sharing and Disclosure of Information

CPM Sri Lanka does not sell, rent, or trade personal information to third parties. Information may be disclosed only under the following circumstances:

• To authorized judges and evaluators for award assessment
• To service providers supporting the operation of the platform under confidentiality obligations
• To comply with legal or regulatory requirements
• To protect the rights, property, or safety of CPM Sri Lanka, applicants, or the public

7. Cookies and Analytics

The CPM Awards Platform may use cookies and similar technologies to maintain user sessions, remember user preferences, improve website functionality, and analyze website traffic and performance. Users may disable cookies through their browser settings; however, certain features of the platform may not function properly if cookies are disabled.

8. User Accounts and Login Information

Where user accounts are provided, users are responsible for maintaining the confidentiality of their login credentials. Users should notify CPM Sri Lanka immediately if they believe their account has been compromised or accessed without authorization.

9. Your Rights

Subject to applicable laws and regulations, you may have the right to access your personal information, request correction of inaccurate information, request deletion of personal information where legally permissible, withdraw consent where processing is based on consent, and raise concerns regarding the handling of personal information. Requests may be submitted to CPM Sri Lanka using the contact details provided below.

10. Third-Party Services and Links

The CPM Awards Platform may contain links to third-party websites or services. CPM Sri Lanka is not responsible for the privacy practices, security, or content of external websites. Users are encouraged to review the privacy policies of any third-party websites they visit.

11. International Access

The CPM Awards Platform may be accessed by users from various countries. By submitting information through the platform, users acknowledge that their information may be processed and stored in Sri Lanka or in locations where authorized service providers operate.

12. Changes to This Privacy Policy

CPM Sri Lanka reserves the right to amend or update this Privacy Policy at any time. Any changes will be published on this page with an updated revision date. Continued use of the platform following the publication of changes constitutes acceptance of the revised Privacy Policy.

13. Contact Information

For questions, requests, or concerns regarding this Privacy Policy or the handling of personal information, please contact: Institute of Chartered Professional Managers of Sri Lanka (CPM Sri Lanka), No. 11, Melbourne Avenue, Colombo 04, Sri Lanka. Email: info@cpmsrilanka.org. Website: www.cpmsrilanka.org.